Helena Trail Riders Policy Manual
Article I: Policy
Section 1. Policy of this organization may be amended by the general membership or Board of Directors at any regular or special meeting by majority vote of those present.
Article II: Administration
Section 1. Organization
B. Vice President
1. Concessions Stand
1. Pony Tales (must be delegated)
2. All Ways and Means affairs
1. Social Director
d). Sunshine Club
2. Buildings and Maintenance Director
b). clubroom, concessions, west arena
3. Trail Ride Director
4. O-Mok-See Director
5. Public Relations Director
c). membership drive
d). bulletin boards
Article III: Projects
Section 1. Except where time is a factor, no member shall move for acceptance of a project before the membership until he has placed it before the Board of Directors.
Article IV: O-Mok-See
Section 1. All contestants in any Point O-Mok-See must have a current member ship in a saddle club
Section 2. All O-Mok-Sees are to be run as close as possible in accordance with the Montana Saddle Clubs Association rule book.
Section 3. The American flag shall be displayed at all events.
Section 4. All members of the Helena Trail Riders are eligible to compete for the club in the M.S.C.A. State Championship O-Mok-See held every Labor Day weekend.
Section 5. HTR High Point awards shall be based on total points from the following:
(1) One point show from each club in the district
(2) District Two High Point Show
(3) M.S.C.A. Championship Show
To be eligible to receive the HTR Point award contestants must represent the Helena Trail Riders exclusively throughout the O-Mok-See season and must compete in three out of the five scheduled shows. (Passed March 2001)
(1) Only HTR members are allowed the use of the West Arena during the designated days.
(2) No drinking or alcoholic beverages will be tolerated in the arena.
(3) Properties used for practice must be returned to storage building in the same condition they were found, if not, notify the O-Mok-See Director.
(4) The O-Mok-See Director will be responsible for enforcing these rules.
Article V: Trail Rides
Section 1. Whether it is a four-hour ride or an overnight ride, be sure the chairman, or trail boss, is familiar with the trail and knows if the ride will be on public or private land. Get permission from landowners before crossing property.
Section 2. On overnight rides all plans, including the cost, should be announced at least a month ahead of the ride.
Section 3. Because overnight rides require the use of Helena Trail Riders equipment, such as the propane grill, cooking utensils, portable toilets, etc., all such rides should be priced to be self-supporting.
Section 4. To encourage membership, there should be an additional charge for all non-members on overnight rides. The extra charge should be $15.00.
Section 5. Every ride should have a Trail Boss and his, or her, decisions on what trail to use and when to stop and when to go, should be honored. And all Trail Rides should have a drag rider to make sure no one gets lost or left behind, to pick up any articles that might be dropped on the trail and to make sure all gates that should be closed are closed.
Section 6. Absolutely no smoking or drinking on the trail. This will be enforced by the Trail Boss.
Section 7. No stallions or dogs allowed on the trail.
Section 8. On all overnight rides where special trips or extra mileage is required to haul duffel or supplies and equipment, the ride should be priced to include money for mileage for those making the extra trips.
Section 9. A $5.00 one-day membership fee will be charged any non-member who goes on a trail ride and they will sign a waiver.
Section 10. All riders on a trail ride will sign a liability waiver before each ride.
Section 11. A tail-gate safety briefing will be held immediately before all trail rides, discussing safety hazards unique to that particular ride, and all pertinent Sections in Article V: Trail Rides. The group will be quizzed by the Trail Boss for any rider that has special needs for horse and/or rider.
Section 12. The trail ride will not start until all riders are safely mounted and ready to go.
Section 13. The trail ride will progress only as fast as the slowest rider. The Trail Boss will enforce this Section by controlling the pace of the ride.
Section 14. All riders will stay behind the Trail Boss, unless specifically asked by the Trail Boss to go ahead for a specific reason.
Section 15. Riders will not be allowed to lope their horses around and through other trail riders. Loping horses may be allowed at breaks if it can be done safely without causing undue stress on other horses and riders. The Trail Boss will make this decision.
Section 16. All trail riders will hold their horses and not move from gates until the gate opener is safely mounted and ready to go. This applies at any time a rider must dismount for any reason.
Section 17. A quick stop will be made after a short distance into the ride to see if all riders are accounted for and that all are OK and safe to proceed. If a rider must return for any reason, at least one rider will accompany him back.
Section 18. If your horse is a kicker, be sure to flag its tail with red or hunter orange ribbon.
Section 19. Do not bring a sick horse on a trail ride. If your horse develops a cough or starts to show signs of possibly having some other transmittable disease during the ride, have him drink downstream or after others have finished.
Section 20. Be prepared for adverse weather and for other unforeseen circumstances. Take the necessary equipment and supplies with you.
Section 21. It is each riderís responsibility to bring his own snacks, lunch, and water to drink. Some rides can be long and water is not always available.
Section 22. It is each riderís responsibility to provide for their own safety and to help others as needed. It is everyoneís business to look out for the safety of each other and our horses.
Section 23. Loose horses will not be allowed at any time at the trail head, at lunch stops, at breaks, or on overnight rides.
Section 24. Abusing stock will not be tolerated. Anyone abusing an animal at the trail head will be asked to immediately leave. The Trail Boss will be responsible for stopping anyone from abusing an animal during a ride, and they will be told they are not welcome on future trail rides.
Article VI: Social Activities
Section 1. The Internal Director performs the duties of the Helena Trail Riders (Host or Hostess).
Section 2. This includes refreshments at the meeting and the organization of several dinners (food, decorations, etc.).
April: Annual Spring Clean-up Pancake Breakfast/Barbecue
Summer: Ice Cream Social
October: Halloween Dinner (Costume Party)
December: Christmas Dinner and Award Ceremony (with Santa)
Section 3. Sunshine cards should be sent to any member who is ill when director becomes aware of it.
Section 1. Whenever the clubhouse is used for an event other than a Trail Rider event, the member in charge should leave the clubhouse in the same condition they found it.